Eastern Innovation Business Centre Ltd (the Organisation, us, our) is committed to ensuring the health and safety of its members and external visitors in the licensed and public spaces of our buildings.
To this end, this policy sets out the minimum steps that the Organisation is taking in order to manage the coronavirus situation, alongside expectations that are placed upon you to help us make the space as safe as possible.
For the safety of yourself (you / the client), your staff, guests and others in the our space, this policy must be followed at all times. This policy refers to you, your staff, interns, clients and other persons attending our site.
Non-compliance with these measures may result in management denying access to the space of a member, or member organisation, or a cancellation of membership.
This document details the process and policies of the organisation during and post COVID-19 and this space’s commitment to your health and safety.
The term Government in this manual refers to regulations of the Australian Government (Aust Gov), Victorian Government (Vic Gov) and relevant Local Government Areas (LGAs) and will specify if required.
This document assumes that licensed, meeting and coworking space has government approval to operate.
This document operates as temporary policy and guide until the current pandemic is considered past and works alongside existing company policies and procedures where practical. All policies and procedures associated with this document may be subject to change and you will be notified and updated if this occurs.
The document will form part of our standard induction for all new members or external clients.
We strongly encourage you to follow guidelines from the World Health Organisation on infection control, both whilst at work and in your daily life. These include:
Government guidelines state that distancing must be observed to one person for every 4 square metres. We will track total occupants in the space and ensure that our occupancy rates do not exceed this guideline. The maximum number of people allowed in various spaces as per social distancing guidelines are as follows:
Maximum Number of People allowed in the Tom Morrissey Boardroom = 6 People
No other meeting spaces are currently available.
People must aim to keep at least 1.5m apart from each other. Physical distancing signs are placed around the space advising of these rules.
It is your responsibility to maintain this distance at all times in the centre.
If you begin to display symptoms of the virus, you must follow Government guidance to find out what to do next. You must seek medical attention (be tested) and notify management at the earliest opportunity.
In order to protect your fellow co-workers, you are required to remain completely absent from the space. You are required to get a COVID-19 medical clearance prior to returning to the workspace.
If you have been in contact with someone who has a confirmed case of the coronavirus, you are required to notify management immediately. In order to protect fellow members, visitors and guests, we ask you to seek medical attention (get tested) and remain absent from the space. You are required to get a medical clearance from your doctor prior to returning to the space.
If you have been in contact with someone who has a suspected case of the coronavirus, you are required to notify management immediately.
Even if you are not displaying any symptoms, we may require you to stay away from the space as a safety precaution.
You must not attend the space during any self-isolation period that the Government requires you to undertake.
It is important for any client considering international travel to keep up to date on the advice of the Australian Government Department of Health in relation to this.
The Organisation accepts that you may have plans to travel in the near future, including pre-booked and paid for holidays. Certain countries have been identified as having been severely affected by the virus and we would therefore ask that you consider, for your own health, whether travelling to these areas is the best thing to do.
We also ask that you keep yourself up to date with Government guidance on self-isolation upon return from international travel, and bear in mind that this guidance can change on a daily basis. You should also familiarise yourself with the health and safety recommendations for the country which you are visiting. This could include staying away from farms, touching animals, etc.
Note that if you are planning, or have already planned, international travel, you should factor any known self-isolation period into your plans.
You are required to advise management if you travel to, or transit through, any country other than Australia.
Upon returning from such travel, you are required to follow any Government advice to self-isolate and remain absent from the space.
Prior to returning to the space, you are required to provide the Organisation with evidence that you have served any self-isolation period required by the Government. Evidence should be in the form of a copy of your flight itinerary for your flight into Australia, that is dated at least 15 days prior to your first day back at work.
If you come into close contact with someone who has travelled internationally, you may choose to continue to attend work unless Government guidance dictates otherwise.
This organisation strongly recommends that all persons attending the space have downloaded and are actively using the COVIDsafe App as recommended by the government.
As time progresses, it may become necessary for the business to temporarily reduce or cease operations (temporary lockout), for example if someone in the workplace is diagnosed with coronavirus.
The Organisation will do everything possible to continue operating in these circumstances, however ultimately will take the action that is necessary to comply with Government advice and ensure safety within the workplace.
In the unlikely scenario of a shutdown, we may have no choice but to deny entry to the space for a period of time until the space has been adequately sanitised. This operation is usually completed within 24 hours.
For clarity, this will only occur under specific circumstances in line with government recommendations, and all alternatives will be considered prior to taking this step.
Please ensure that the items you require in the event of a temporary lockout are accessible elsewhere.
The Organisation will take all available steps to maintain normal business operations.
To maintain safe business operations, it may be necessary for our staff to work from an alternative work location if, for example, instructions from a third party mean that entry into our current workplace is not permitted. Your flexibility in this regard will be required.
Staff have been briefed on symptoms of COVID-19 and have been told to stay home if they are feeling unwell.